Privacy / Security Policy

Under the conditions of the Family Educational Rights and Privacy Act of 1974 (FERPA), students* are provided specific rights pertaining to University educational records and personal information on file with Southwest University.

* - a student is defined as any currently enrolled person or one who has been enrolled in Southwest University's programs.

The provisions of this law provide students the following privileges:


It is the policy of Southwest University to regard personal and academic information of each student as confidential. Student information will not be released to a third party without the student's written permission, unless allowed by FERPA**.

Southwest University will release student information if supported by obtained appropriate permission.

Requests by students to inspect, review, or amend must be submitted in writing and identify the following:


For requests to amend:


If the requested change is not approved, the student will be notified of the University's decision and the student's right to a hearing. After the hearing if Southwest University still decides not to amend the record, the student has the right to place a statement with the record setting forth his or her view about the contested information.

Southwest University identifies the following as "Directory Information" that may be released without student consent:

Name, address, telephone number, email address, date and place of birth, photograph, honors and awards, field of study, dates of attendance, enrollment status, degree(s) received, most recent school attended, or other comparable information.

Note: All other personally identifiable information is considered non-directory information and will not be released without student written consent.

To revoke the release of Directory Information, students must advise the University in writing by contacting the Registrar's Office. The student's records will be flagged: Privacy Hold.

**FERPA allows schools to disclose student records without consent to:


Note: The University will make a reasonable effort to notify the student of the order of a subpoena in advance of compliance.

In summary: FERPA applies to the education records of students who are currently enrolled or who have been enrolled.

The Act applies to all education records maintained by the University, and also all persons acting for the University, directly related to student(s).


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